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A/V Tech Coordinator

Listing Number: 5310
City/Town: Manson's Landing, Cortes Island, BC
Start Date: April 8, 2019
Wage: $18-20/hour
Hours: 15-35 hours/week, from April 8th-October 24

Hollyhock Retreat Centre has an opening for an A/V Tech Coordinator for our upcoming Program Season.

You'll work behind-the-scenes on this gorgeous Cortes Island campus to turn our mission into reality; helping us ACTIVATE established leaders, SUPPORT emerging leaders and EMPOWER everyday leaders to develop inner skills for outer impact.

The A/V Tech Coordinator is a Part-Time, Seasonal position (15-35 hours/week, from April 8-October 24th).

The AVTC provides the tools, program space set-up, technical support, and creative guidance needed to ensure the smooth and successful production of each Hollyhock program, conference, group booking or special event. You’ll help some of the world’s most amazing change makers (songwriters, musicians, mixed-media artists, filmmakers, choreographers, scientists, writers, naturalists, educators and activators) create a beautiful, powerful performance space and professional production setup up for their programs and performances.

Hollyhock staff enjoy special incentives, including discounted/free meals, a complimentary program, a free/discounted Desolation Sound cruise or kayak excursion, yoga classes, guided nature hikes, hot-tubs and more.

Head over to our website for full job details (and to check out our stellar lineup of programs and conferences).

Contact me for any questions.

See you this summer,

Darcy Modin
Program Operations Manager | 250-935-6576 x 239

Pronouns: She/Her/Hers

Hollyhock on Cortes Island is located in the traditional, ancestral, and unceded territories of the toq qaymɩxʷ (Klahoose), ɬəʔamɛn qaymɩxʷ (Tla'amin), ʔop qaymɩxʷ (Homalco) Nations.



Presenters & Programs

Advanced planning, set up, and tear down of meeting rooms including all production supplies, materials, seating, and technical equipment.
Connects with presenters in a timely and professional manner to discuss their audio / visual and production needs for their upcoming program at Hollyhock.
Meets with Presenters upon arrival to ensure their satisfaction with the room set up and orient them to their equipment, confirming all is functioning as required. Walks them through how to operate any technology required for their program.
Maintains updated Program production files (including photos and special needs/supply lists) for all Hollyhock Presenters.
Sets up and trouble-shoots all Hollyhock A/V equipment, including: projection systems, TV’s, DVD players, stereo systems, web access, microphone and PA systems, mixers, lighting & HDMI connections.
Ensures smooth operation of Presenter Evening/Special Event production requirements, including training & guidance of resident and host support teams.
Provides courteous and efficient service in an extremely fast-paced, presenter/ guest-focused environment.

Interdepartmental Communications

Coordinates & trains a team of Resident Service Program (RSP) helpers (scheduled by the Host/RSP Manager) to assist with production/event set-up on arrival and departure days, Presenter Evenings & special events.
Supports Hollyhock Yoga Teachers by ensuring practice spaces are sufficiently stocked with clean, functional, well-organized yoga supplies.
Organizes use of HH golf cart/van on Arrival Days with Housekeeping or Guest Services.
Supports Groups & Conference Manager and Conference Producers as needed.
Attends monthly Program Operations safety meetings.
Updates A/V training manuals as needed.
Updates & maintains Presenter production files as needed.

Inventory Management

Tracks & documents inventory of all program production equipment on campus (including yoga supplies).
Quality control - Ensures all equipment and supplies are clean and operational. Schedules repairs/new equipment orders with Program Operations Manager.
Creates a season-end inventory of all production supplies and yoga equipment, and moves them into appropriate storage space.


Training & experience producing LIVE music/video/movement/public speaking events.
Ability to map out time, tools and extra support needed to fulfil production requirements for each program with a minimal amount of supervision.
Experience performing basic repairs on audio visual equipment.
Detail-oriented and works to tight deadlines, to create an inspiring, safe and clean space for each Presenter and program.
Able to work some weekends, nights, early mornings as scheduled/required.
Able to safely perform light labour duties, including the ability to lift up to 50lbs, carry items upstairs, perform repetitive lifting of chair, backjacks and other duties as required.
Able to adapt to changing and sometimes stressful situations, with a positive and productive attitude.
Patient & skilled communicator who can teach basic technical and operational information to Presenters and staff who may have little/no tech experience.
Comfortable speaking in front of a crowd.
Possesses a valid Class 5 BC Driver’s licence.
Experience with G-Suite (Gmail, GDrive, Calendar, etc), WordPress.
Comfortable with tech platforms such as Zoom, Slack and Asana.
Experience operating digital video cameras & audio recordings for live events and social media.

Company Name: Hollyhock
Contact: Darcy Modin
Phone Number: 250-935-6576 ext 239
Fax Number: 250-935-6937
Address: Suite 127 - 445 Highfield Road, Manson's Landing, BC V0P 1K0